4.1 Standalone Application

VibeSonic is a standalone desktop application that does not require user account registration. The App runs entirely on your device and does not require an internet connection for core local transcription features.

4.2 License Key

Upon purchasing a Pro license, you will receive a license key that unlocks Pro features. You are responsible for keeping your license key secure. License keys may be used on a limited number of devices as specified in your purchase.

5.1 License Tiers

VibeSonic offers a free tier with local transcription capabilities and a paid Pro license. The Pro license is a one-time purchase that unlocks additional features, including the ability to use your own third-party API keys for cloud-based AI services.

5.2 Payment

Payments are processed through our authorised payment providers (such as LemonSqueezy, Gumroad, or other payment gateways). You agree to their respective terms and conditions regarding billing and payment processing.

5.3 Refunds

Refund requests are handled in accordance with the refund policy of the payment provider used for your purchase. Please contact us at team@vibesonic.ai for refund inquiries.

6.1 Ownership

You retain all rights to the audio recordings, transcriptions, notes, and other content you create (“User Content”). All User Content is stored locally on your device.

6.2 Recording Consent

You are solely responsible for ensuring you have the legal right to record and transcribe any audio content. Many jurisdictions require the consent of all parties being recorded. You agree to comply with all applicable laws regarding recording consent, wiretapping, and privacy in your jurisdiction.

6.3 Third-Party API Usage

Pro users may configure their own API keys to connect directly to third-party AI services (e.g., OpenAI, Groq). When using these services, your data is transmitted directly from your device to the third-party provider under their terms of service. We do not process or store this data.

6.4 Prohibited Use

You agree not to use the App to:

• Transcribe or record conversations without the consent of all parties, where required by law.
• Process illegal, harmful, or abusive content.
• Reverse engineer or attempt to extract the source code of the App.
• Share, distribute, or resell your license key.

7.1 AI Limitations and No Warranty of Accuracy

The App uses AI technology to generate transcriptions and text. AI is not perfect and may produce errors, inaccuracies, omissions, or “hallucinations.” Transcriptions may contain mistakes, mishear words, miss portions of audio, or produce incorrect text. We make no warranty as to the accuracy, completeness, or reliability of any transcription or AI-generated content.

7.2 No Reliance

You should not rely on the App for critical advice (medical, legal, financial, etc.) or for any purpose where accuracy is essential. Always verify the accuracy of transcriptions and generated content before use. You are solely responsible for reviewing and verifying all output.

7.3 Third-Party AI Services

When using your own API keys with third-party AI providers:

• Your data is transmitted directly to the third-party provider from your device
• Data handling is governed by the third-party provider's terms and privacy policy
• You are responsible for understanding and accepting the third-party's data practices
• You can use local-only transcription at any time to avoid external data transmission

8.1 Your Responsibility for API Costs

When using the Bring Your Own Key (BYOK) feature, you are solely and exclusively responsible for all costs, charges, and fees incurred on your third-party API accounts (e.g., OpenAI, Groq, or other providers). This includes, but is not limited to, charges resulting from:

• Normal usage of transcription and AI features
• Extended or repeated API calls
• Software bugs, errors, or unexpected behaviour
• Network issues causing retried requests
• Any other usage, whether intended or unintended

8.2 No Liability for Third-Party Charges

NORTHBASE LTD IS NOT LIABLE FOR ANY COSTS, CHARGES, OR FEES INCURRED ON YOUR THIRD-PARTY API ACCOUNTS, REGARDLESS OF THE CAUSE. THIS INCLUDES CHARGES RESULTING FROM SOFTWARE BUGS, ERRORS, MALFUNCTIONS, OR ANY OTHER ISSUE WITH THE APP.

8.3 Recommended Precautions

We strongly recommend that you:

• Set usage limits and spending caps with your API providers
• Regularly monitor your API usage and billing
• Use API keys with restricted permissions where possible
• Start with local processing to understand your usage patterns before enabling cloud features

8.4 Third-Party Service Availability

We have no control over and are not responsible for the availability, performance, or policies of third-party AI providers. Service outages, rate limits, API changes, or policy changes by third-party providers are beyond our control.

9.1 Local Processing

VibeSonic offers powerful local transcription that:

• Processes audio entirely on your device
• Requires no internet connection
• Never transmits your audio data externally
• Is available to all users regardless of license tier

9.2 Cloud Processing (Pro - Bring Your Own Key)

Pro users can configure their own API keys to access cloud AI services:

• You connect directly to third-party providers using your own credentials
• VibeSonic does not proxy, store, or process your cloud data
• Usage and billing are handled directly between you and the third-party provider
• You can switch between local and cloud processing at any time